Description
GreenRoom streamlines bio collection for theaters to use in show programs and online. Simply create a show, and import the cast and staff list. Each person receives a unique link to submit their bio, social media info, and headshot.
Producers or stage managers can manage the show through a public production dashboard without needing admin access, and will receive regular updates about who has and has not submitted their bio.
As bios are submitted, they can be displayed on the show’s web page with an easy shortcode insertion.
Once the deadline is reached, all bios can be easily exported to common formats, including Word and Adobe InDesign Tagged Text with paragraph and character style definitions.
Key Features
- CSV import of cast and staff (name, email, role, designation)
- Unique token-based submission links (no WordPress account needed for show personnel)
- Public production dashboard for production team to manage the show’s personnel
- Drag-and-drop reordering for “In Order of Appearance” cast listings
- Configurable bio length limits (words or characters)
- Optional headshot upload with print-quality dimension validation
- Customizable email templates for invitations, reminders, confirmations, producer status updates, and playbill editor notices
- Public bio display via
[greenroom show="slug"]shortcode - Export bios in HTML, Markdown, RTF, DOCX, InDesign Tagged Text, or CSV
- Export headshots ZIP
- Configurable formatting rules for name, role, pronouns
Installation
- Upload the
greenroomfolder to/wp-content/plugins/, or install via Plugins Add New Upload Plugin. - Activate the plugin through the Plugins menu in WordPress.
- Navigate to GreenRoom Settings to configure formatting options and bio limits.
- Create your first show under GreenRoom Shows.
FAQ
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How do submitters access their bio form?
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Each person added to a show receives a unique URL containing an authentication token. Share these via the invitation email feature or manually from the People list.
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How do producers manage their show?
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When a show is created, a unique production link is generated. Share this with the producer or production team — they can manage cast and staff, send invitations and reminders, and export bios without needing a WordPress login.
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What CSV format is expected?
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Four columns:
name, email, role, designation. Designation must becast,staff, orboth. Multiple rows with the same email will add multiple roles to that person. -
Can someone be in both cast and staff?
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Yes. Set their designation to
bothand they will appear in both the Cast and Staff sections on the dashboard and in exports. They submit a single bio and receive one invitation. -
What if my theatre doesn’t separate cast and staff?
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Uncheck “Cast / Staff Sections” under GreenRoom Settings. The dashboard and exports will show a single unsectioned list of people.
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What export formats are available?
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HTML, Microsoft Word (DOCX), RTF, Markdown, Adobe InDesign Tagged Text, CSV, and headshot ZIP. Bio-content formats export only submitted bios. CSV includes full roster data including status. InDesign Tagged Text includes paragraph and character style definitions for professional playbill layout.
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What happens after the deadline?
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Submitters can no longer edit their bios. Data is retained in the database and remains accessible to admins and producers.
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Is any data sent to a third-party service?
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No. GreenRoom does not make external requests.
Reviews
There are no reviews for this plugin.
Contributors & Developers
“GreenRoom” is open source software. The following people have contributed to this plugin.
Contributors
Translate “GreenRoom” into your language.
Interested in development?
Browse the code, check out the SVN repository, or subscribe to the development log by RSS.
Changelog
1.0
- Initial public release.